- VEAUX will arrive two hours before guests are scheduled to start arriving in order to setup our equipment and do a soundcheck.
- Guests arrive at the time you and VEAUX have decided together that the event will begin. Shows are standardly in the evening, but it could also be afternoon if it is a weekend. As guests arrive, we all hang out and mingle for about an hour.
- Then, after an hour of pre-concert hanging out, everyone gathers in the performance space, people find their seats, the host (that's you!) gives a brief introduction, and then we perform for about an hour.
- As soon as we’ve played the last note of the concert, you get up in front with a vase, basket or box of some kind to make the donation announcement. It should go something like this:
“Thank you for all coming tonight. I hope you enjoyed the concert as much as I did. I want to remind you that this is a donation-based concert. Your donations will all directly benefit our artists, and will show them our appreciation for this amazing experience they brought us tonight. I’m going to leave this vessel right here and encourage you to give generously. Thanks again!”
- After that, we hang out some more until the guests start heading home!
A note on the donations
It’s really important to us that we’re able to make it so these concerts are possible for anyone to host, and the way we do that is by doing the shows on a donation basis. But since the donations are how we earn our living and pay our expenses while we are on tour, it’s obviously super important that we have our host’s full enthusiasm behind that aspect of the event.
Aaron is really good at coaching the hosts on their donation speech, and he will make a point of going over this with you as we’re getting set up on the day of the concert. We’ll even give you a cheat sheet of things to say in case you get nervous and forget in the moment.
We’ve discovered that the success of the donations has a direct relationship to the enthusiasm of the speech the host gives and the conclusion of the concert.
We’ve also discovered that the guests are always really receptive and super happy to be a part of supporting the unique and memorable event they’ve just experienced.
A note on the flow of the event, and an example schedule
We’ve found that it’s really important that the preshow mingling time is really right about an hour. If it’s shorter than an hour, then people don’t have enough time to get comfortable; and if it's longer than an hour, then the focus of the event starts to get fuzzy.
It’s one of the most fun nights of the year to be sure, but it’s important to remember that fundamentally this isn’t a party, it’s a concert.
Let’s say you want the performance to start at 7:30. In that example, here’s how the schedule would go.
4:30 we arrive and do our setup
6:30 guests arrive
7:30 concert begins
8:30 concert ends
And then of course we can all hang out afterward for as long as you’d like!..and that’s how we organize an awesome house concert!
All of these details from the invitations, to the set up, to the flow of the event serve the singular goal we have for this event:
To partner with you to create a truly unique and special night in the form of an intimate concert experience, where unforgettable memories and meaningful connections with your community are made through music.
It’s going to be awesome.